1. Whom can I contact?
The Research Administration Services (RAS) will work with an investigator and OSP to request an outgoing subaward/subcontract.
Add: CAZ Exception/MOU/IPA
2. What is an outgoing subaward and Professional Service Agreement (PSA)? What offices are involved in these agreements?
An outgoing subaward is an agreement between Emory University and a separate legal entity in support of a sponsored project in which substantive programmatic activity is carried out.
For more general guidance documents and accessing subaward request information, review
Subawards/Subcontracts Requests webpage. If you are unsure if a subaward agreement is appropriate for your project, please contact
OSP for guidance.
3. What is the difference between an outgoing subaward and a Professional Service Agreement (PSA)?
4. What offices are involved in processing an outgoing subaward, and what are their respective roles and responsibilities?
· Processing invoice for payment upon receipt of PI approval
· Ensuring subaward invoices are budgeted and expensed to the appropriate account codes in Emory Express ($25,000) for each subaward
· Responding to any requests from PI for additional documentation
· Initiates wire transfer, if applicable
· Corresponding with subcontractor, if needed
5. How do I initiate an outgoing subaward?
Use the online system, COMPASS Financial System [insert correct hyperlink to new COMPASS system], to initiate and complete a request. (Do they apply to PSAs?)
6. What do I do if my Subawardee requires an advance payment?
7. How do I revise an existing outgoing subaward?
8. What is zero dollar subaward?
9. When do I need to file my technical report?
OGCA does not monitor, maintain, or require that copies of Final Technical Reports be submitted to OGCA. However, timely submission of the Final Technical Report is of great importance since Sponsors may hold final payment until the Final Technical Report has been received and accepted.
When this is the case, OGCA will contact the Department/Division Administrator and Investigator to inform them of their responsibility to ensure that the delinquent report is submitted. The Department/Division Administrator will be asked to provide OGCA with a copy of the cover letter transmitting the Final Technical Report. OGCA can then contact the Sponsor and inquire regarding the status of the held final payment.
(The majority of awards require a final technical report to be filed. Preparing the technical report is the responsibility of the principal investigator. Details of what should be included can be found in the award document. Most of the sponsoring agencies allow a 90 day window past the end of the project for the final technical report to be written and submitted to the sponsor. You should check the award document for the final technical report requirements especially if the sponsor is non-federal or if the Emory is a subawardee to another university as often times these have different deadlines.)